INTERNATIONAL EXHIBITIONAL MANAGMENT

To ensure stress-free international trade show

EXHIBITION MANAGEMENT COMPANY

Project management requires quite a recourse in every project. And the time is that very recourse which cannot be restored. This is why if the project that you plan to launch is new for you you will have to spend time studying the field even though you do not get any assurance that your manager does not fail.

When we talk about international exhibitions, often this is a new and complicated project for every company. This is where you need exhibition management. Even if your company has a professional and experienced colleague he or she cannot cope with all challenges during exhibition stand construction. You need an experienced Exhibition Project Manager on a stand constructor’s side with experience in international exhibition management.

One of the bonuses of the exhibition management is the exhibition consultation which helps to define the main project goals, ways to achieve them, terms, and budget.

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HERE IS WHAT TRADE SHOW PROJECT MANAGEMENT INCLUDES

To relieve the headache related to your upcoming international exhibition, you should meet – in any convenient way – a Project Manager from our side who will manage your trade fair. After we discussed and approved all the details including the exhibition stand design we are going to do the following:

  • your trade fair display 3D design;
  • selection of quality and ecological material for your booth;
  • water and electricity order for your trade show booth;
  • selection or custom production of exhibition furniture;
  • fill in all the needed forms and prepare the entire paperwork related to the trade show;
  • control the trade fair stand construction process continuously;
  • follow the COVID-19 safety measures and warn you about the needed measures on site;
  • manage the trade show booth logistics to and from the venue as well as your products/unique items logistics;
  • provide catering at the trade show booth during the trade fair;
  • event organization and exhibition management during the international exhibition;
  • International customer support;
  • help with the elaboration of catchy and creative printed and virtual tools for attracting visitors to your exhibition booth;
  • recommendations and realization of additional digital marketing strategies for informing your partners and clients about your bespoke exhibition stand;
  • lead collection during the trade show so your marketing department can analyze the exhibition results afterward.

Exhibition project management

The most precious resource that an exhibition stand builder has is experience. Exhibition management is an experience in various countries and on different exhibitions. Taking into consideration the experience of past exhibitions the Exhibition Project Manager advises you on the best exhibition stand design, and which materials should be used to achieve the best price/quality ratio. The Exhibition Project Manager will also consider the nuances you should consider during the exhibition booth build-up.

Thus, the Exhibition Project Manager rules the organizational process to deliver a turnkey booth to the client. International exhibition management is risk management as well, as problem-solving and timing control. 

You do not have to think about how to communicate with organizers, booth builders, and other contractors and solve these or those questions. Check out our portfolio and order the international exhibition show management.

What is the exhibition management includes

Exhibition management is the process of planning, organizing, and executing trade shows, events, and other large-scale exhibitions. The critical components of exhibition management include exhibit space, exhibition sales, and exhibitor portals.

Exhibit space refers to the physical area where exhibitors showcase their products or services. It is the heart of any exhibition and is often the most expensive aspect of the event. Exhibition sales refer to the process of selling exhibit space to potential exhibitors. This includes identifying potential exhibitors, contacting them, and negotiating terms and pricing.

An exhibitor portal is a digital platform that allows exhibitors to manage their participation in an exhibition. It provides exhibitors with access to important information such as floor plans, exhibitor manuals, and deadlines. It also allows exhibitors to register, pay for their exhibit space, and submit required materials such as logos and product descriptions.

The event industry is constantly evolving, and it is essential for exhibition managers to stay up-to-date on market trends. This includes understanding the latest technologies, design trends, and consumer preferences. Industry knowledge is crucial for creating successful exhibitions that attract large numbers of attendees and exhibitors.

Large-scale trade show management

Large-scale exhibitions, such as trade shows and conventions, require a significant amount of planning and coordination. Exhibition managers must have a deep understanding of the industry and the target audience to ensure that the event is successful. They must also have strong project management skills to ensure that all aspects of the exhibition are executed smoothly.

Overall, exhibition management is a complex and challenging field that requires a combination of industry knowledge, project management skills, and the ability to stay up-to-date on market trends. With proper planning and execution, exhibition managers can create successful and memorable events that bring together exhibitors and attendees from around the world.

In addition to managing trade shows and conventions, exhibition management also includes the planning and execution of social events. Social events such as networking receptions and gala dinners provide exhibitors and attendees with an opportunity to connect and build relationships outside of the exhibit hall. Event management is crucial for ensuring that social events run smoothly and that attendees have a positive experience.

A compelling exhibition management strategy also includes a strong sales team. The sales team is responsible for identifying potential exhibitors and sponsors, as well as for selling exhibit space and sponsorship packages. They play a vital role in the event’s success by ensuring that the exhibition is well-attended and financially successful.

The floor plan is another vital aspect of exhibition management. It is a detailed layout of the exhibit hall, including the location of exhibitor booths and common areas such as registration and food courts. A well-designed floor plan ensures that the exhibit hall is easy to navigate and that exhibitors are placed in locations that maximize their visibility.

Let’s the professional management be!

Trade shows are a type of exhibition that focuses on a specific industry or product. They provide an opportunity for exhibitors to showcase their products or services to a large audience of potential customers. Exhibition management is crucial for ensuring that trade shows run smoothly and that exhibitors and attendees have a positive experience. This includes organizing the exhibit hall, arranging for speakers and seminars, and coordinating logistics such as transportation and accommodation.

In conclusion, exhibition management encompasses a wide range of activities including planning, organizing, and executing trade shows, conventions, and social events. A strong sales team, a well-designed floor plan, and an understanding of market trends and the target audience are crucial for success in the field of event management. With the right skills and experience, exhibition managers can create successful and memorable events that bring together exhibitors and attendees worldwide.

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